MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
Sl.No. Category of the Document Name of the Document Details of Information Available Held by/ Under Control of 1 2 3 4 5 1 Agreement (P1,F2, H2 & K2) Work name Executing Agency Name, Agreement value, Date of commencement & completion, Stipulated time for completion Quantity & rate, nature of work specification of work Accounts/ Estimating Branch Permanent Record 2 Estimates Detail estimate of the work to be executed, Cost of executed cost of the work specification of work Estimating Branch -do- 3 Cash Book Indication of transaction OB&CB. Details of cheques drawn details of receipts details of remittance Cashier -do- 4 Measurement Books Details of work done will be recorded Junior Engineer in charge of work -do- 5 Service Book of Employees Details of bio- data of employees Establishment Clerk -do- 6 Personal files Details of service particulars of the employees. Details of GPF particulars, details of G.I.S. Details of family particulars, Details of any particulars -do- -do- 7 Voucher guard file All payment particulars Cashier - 8 Stock G& S in details Issue & Receipt Stock position of materials Stock Clerk -do- 9 Log book Details of vehicles run POL consumption tour details J.E., Mechanical (R&B) -do-
Sl.No.
Category of the Document
Name of the Document
Details of Information Available
Held by/ Under Control of
1
2
3
4
5
Agreement (P1,F2, H2 & K2)
Work name Executing Agency Name, Agreement value, Date of commencement & completion, Stipulated time for completion Quantity & rate, nature of work specification of work
Accounts/ Estimating Branch
Permanent Record
Estimates
Detail estimate of the work to be executed, Cost of executed cost of the work specification of work
Estimating Branch
-do-
Cash Book
Indication of transaction OB&CB. Details of cheques drawn details of receipts details of remittance
Cashier
Measurement Books
Details of work done will be recorded
Junior Engineer in charge of work
Service Book of Employees
Details of bio- data of employees
Establishment Clerk
6
Personal files
Details of service particulars of the employees. Details of GPF particulars, details of G.I.S. Details of family particulars, Details of any particulars
7
Voucher guard file
All payment particulars
-
8
Stock
G& S in details Issue & Receipt Stock position of materials
Stock Clerk
9
Log book
Details of vehicles run POL consumption tour details
J.E., Mechanical (R&B)
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