MANUAL-3 Procedure Followed in Decision Making Process[Section-4 (1) (b) (iii)]
The procedure can be described both in narrative form and through Flow Process Chart. In narrative Form the stages through which a proposal passes, the levels at which it gets examined and the final Authority to which it has to go for approval may be explained.
The Flow Process Charts can give a comprehensive process as may be seen from the following Illustration of preparing a food card.
Flow Process Chart for Issue of Food Card
Sl. No.
Activity
Level of action
Time frame
1
To receive letters application etc. addressed to Department.
Secy/Addl/Secy/J.D & D.S./D.D. cum-D.S/A.D.-cum- U.S.
Same day
2
To mark letters to Concerned sections.
A.D-Cum-U.S
1 to 2 day
3
To mark the letters to Assistants.
S.O
4
To put diary number.
Diarist
5
To deal the letters/cases
Assistant
1 to 3 day
6
To submit files by Asst./S.O
U.S/D.S
7
To approve/reject the cases
- Do -
8
To type the draft for issue
Type Section
9
To issue the draft reply
Note: Such charts may be prepared for major functions.
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