MANUAL-6
Categories of Documents Under Control
[Section-4(1) (b) (vi)]
Sl. No.
Nature of Record
Details of information available
Unit/section where available
Retention period, where available
1.
Diary Register
Receipt of letters and distribution there of
Diary Section
2.
Issue Register
Letters issued by this Department
Issue Section
3.
File Register
Movement of files
All concerned Section
4.
Log Book
Disposal/pending letters received in this Department
5.
Pay and acquaintance roll
Salary and other entitlements of staff of the Department
Bill and Cash Section
6.
Tender Register
Position of tenders
Accounts Section
7.
Stock Register
Purchase and Issue of assets and consumables
Office Establishment Section
8.
Vehicle Register
Fuel consumption of vehicles, allotment of vehicles of this Department
9.
L.C. Register
Release of LC to Chief Engineers
Budget Section
10.
Allotment Register
Allotment of funds under Non-Plan Budget
Budget Section.
11.
Grievance Registers
List of grievance letters received from different places
Planning Monitoring and Coordination Section
12.
PMGSY Accounts- Ledger/Cash Book etc
Accounts related materials on PMGSY
Orissa State Rural Road Agency (OSRRA)
13.
Register of court
cases
List of cases with
present status
Legal Cell
14.
Files personal matters of engineering personnel, transfer and posting of JE(during Ban period), AE and above, appointment under Rehabilitation Scheme in RWSS Wing.
RWSS (FE) Section
15.
Files dealing with personal matters of engineering personnel, transfer and posting of JE (during Ban), AE, and above appointment under RA scheme in RW Wing.
RW (FE) Section.
16.
Files dealing with finalization of tender, rescission of tender, time extension of work, purchases
Accounts Section.
17.
Files dealing with preparation of Budget
18.
Files dealing with Administrative Approval of Piped Water Supply Sehcemes, formulation of Annual Action Plan for PWS/Connectivity under RLTAP for KBK districts, Policy decision regarding Swajaldhara
RWSS (Scheme) Section.
19.
Files dealing with personal matters of the officers and staff of RD Department (Secretariat Establishment)
20.
Files dealing with Administrative Approval of Road and Bridge projects, NABARD assistance, proposals under PMGSY/ADB
RW (Scheme) Section.
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