MANUAL-4
Norms for Discharge of Functions
[Section-4(1) (b) (iv)
Sl. No. Activity Time Frame/Norm Remarks 1 Receipt and Diary of the Letter in Central Dak Distribution Section. Same Day Is Sent to the Concerned Branch Officers. 2 Receipt in the concerned Section No time frame Classification by the Section Officers and ear- marking of the same to the Assistant to deal with the cases. 3 Diary in the Section. Same Day Is handed over to the concerned Dealing Assistant after Diarising. 4 The Dealing assistant records the Receipt of the letter in the log-book. Same day 5 Submit the case after examining, to the Section Officer and record the movement of the file register. Within 3 days As per the provision outlined in the Orissa Secretariat instructions, the dealing assistant examines the case and submits the file to the Section Officer within 3 days from the date of the receipt of the letter except in cases where urgency warrants immediate submission of the letter. 6 The Section Officer is required to examine the cases submitted by the Dealing assistant in accordance with the existing Rules and Regulations and submit the file with his suggestion to the immediate authority. Within 7 days The Section Officer is required to submit the file after examining the case as early as possible and record the movement of the file at his level. 7 The Under Secretary on receipt of the file from the concerned Section Officer Should take action either for disposal of the case or for orders of higher authority as per powers delegated to him. No Time Frame The Decision making process initiated at the level of the under Secretary. 8 After receipt of the orders passed if any by the higher authority, the file is transmitted back to the concerned section through the proper channel for compliance of the orders.
Sl. No.
Activity
Time Frame/Norm
Remarks
1
Receipt and Diary of the Letter in Central Dak Distribution Section.
Same Day
Is Sent to the Concerned Branch Officers.
2
Receipt in the concerned Section
No time frame
Classification by the Section Officers and ear- marking of the same to the Assistant to deal with the cases.
3
Diary in the Section.
Is handed over to the concerned Dealing Assistant after Diarising.
4
The Dealing assistant records the Receipt of the letter in the log-book.
Same day
5
Submit the case after examining, to the Section Officer and record the movement of the file register.
Within 3 days
As per the provision outlined in the Orissa Secretariat instructions, the dealing assistant examines the case and submits the file to the Section Officer within 3 days from the date of the receipt of the letter except in cases where urgency warrants immediate submission of the letter.
6
The Section Officer is required to examine the cases submitted by the Dealing assistant in accordance with the existing Rules and Regulations and submit the file with his suggestion to the immediate authority.
Within 7 days
The Section Officer is required to submit the file after examining the case as early as possible and record the movement of the file at his level.
7
The Under Secretary on receipt of the file from the concerned Section Officer Should take action either for disposal of the case or for orders of higher authority as per powers delegated to him.
No Time Frame
The Decision making process initiated at the level of the under Secretary.
8
After receipt of the orders passed if any by the higher authority, the file is transmitted back to the concerned section through the proper channel for compliance of the orders.
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