MANUAL-3
Procedure Followed in the Decision Making Process
[Section-4 (1) (b) (iii)]
Letters/ Proposals are received in the Department by the Diarist and sent to the concerned Officers for their perusal and signature. Then these letters are sent to the Branch Officers and then to the concerned Desk Officer/ Section Officers. The Desk Officer/ Section Officers classify these letters into "A", "B" & "C" category taking into consideration of the volume of work and importance attached to them. Thereafter these letters are marked in the name of Asst. Section Officer who deals in the matter. After being diarized the Asst. Section Officer receive the letter, enter the same in their log books and put up the same in the concerned file or opening a new file if required. He examines the matter with reference to the Acts/ Rules in vogue and submits the file to the Desk Officer/ Section Officer. If the letter is of urgent and time bound nature, it is put up immediately but in normal case the same is submitted within the stipulated period as per the Orissa Secretariat Instruction. Then the Desk Officer/ Section Officer examines the file and put up to the higher authorities for orders. The orders of the authority is also Communicated to the applicant.
Apart from the general procedure followed in the decision making process, it is also relevant to indicate the various types of cases disposed of by the Secretary, Addl. Secretary, Under Secretary and Deputy Director of P.E. Department as per the delegation of powers. The details of cases disposed of by above officers are mentioned below.
A. Cases to be disposed of by the Commissioner cum Secretary:
Technical Matters:
a) Enforcement of Mutual assistance and Corporation among PSUs.
b) Nomination of representative to be a member of Board of Directors of such Undertakings as may be considered necessary from P.E. Department.
c) Review of performance of PSUs.
d) Chairman of Orissa State Renewal Fund Society.
e) Approval of Memorandum of Understandings.
f) Policy regarding creation, abolition, up-gradation of posts in the PSUs.
g) Approval of the financial matters of PSUs.
Establishment Matters:
a) Deputation of Group-A & Group-B officers outside the State but inside the Country.
b) Sanction to creation/ up-gradation of Group-C (except Asst. Section Officer) & Group-D posts according to the approved yardstick.
c) Sanctioning continuance of Group-C, Group-D, Group-A and Group-B posts of the Department.
d) Correspondence with the Public Service Commission.
e) Appointment and disciplinary control over Group-C Officers in the Department with approval of competent Authority whenever necessary.
f) Confirmation of Group-C & Group-D officers of the Department.
g) Confirmation of Group-A & Group-B Officers and sanction of increments including sanction of crossing E.B/ Assured Career Progression (ACP).
h) Deployment of staff (Excluding Group-D) in different sections of the Department.
i) Sanction of advance pay and T.A. to Group-A & Group-B Officers.
j) Sanction of E.B/ Assured Career Progression (ACP) of all Officers & Staff.
k) Sanction of House Building Advance to Group-A & Group-B Officers.
l) Countersignature of T.A. Claims of Group-A & Group-B Officers.
m) Sanction of journey outside the state in favour of Group-A, Group-B, Group-C & Group-D Officers/ staff.
n) Disciplinary control over Section Officers working in the Department for imposing minor punishment as indicated in Clause (I) to (V) of Rule 13 of O.C.S. (C.C.A.) Rules, 1962 with the approval of the Competent Authority.
o) Appellate Authority of Group-D employees of the Department punished under item (i) to (v) of Rule-13 of O.C.S. (C.C.A.) Rules-1962.
p) Appellate Authority of Group-C employees punished under item (ii) to (v) of Rule 13 of O.C.S. (C.C.A.) Rules, 1962.
