MANUAL-6
Categories of Documents Under Control
[Section-4 (1) (b) (vi)]
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Sl. No.
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Nature of record
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Details of Information available
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Unit/ Section, where available
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Retention Period, where available
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1
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2
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3
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4
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5
|
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1
|
Stock Register
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Articles Purchased for Official use
|
OE Section
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Permanent in nature
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2
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Library Catalogue
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Books purchased for the Deptt.
|
OE Section
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Permanent in nature
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3
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Distribution Register
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Books supplied to for the employees of the Deptt.
|
OE Section
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Permanent in nature
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4
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Service Book of Staff and Officers
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Service Particulars of Staff & Officers
|
OE Section
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Permanent in nature
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5
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Establishment Review & Continuance of Temporary posts
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Details of Posts continuing in the Deptt.
|
OE Section
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Permanent in nature
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6
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C.C. Roll of Staff and Officers
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C.C.R of Staff and Officers
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OE Section
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Permanent in nature
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7
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Grievance Register
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Grievance Petitions
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OE Section
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Permanent in nature
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8
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Cash Book
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Daily Cash Transaction
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Accounts Section
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Permanent in nature
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9
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P.A. Cash Book
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Daily Cash Transaction made from Permanent Advance
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Accounts Section
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Permanent in nature
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10
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Current Account Register of DDO
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Details of Deposit and withdrawal from the Bank
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Accounts Section
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Permanent in nature
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11
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GPF Ledger
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GPF position of all Staff and Officer of Deptt.
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Accounts Section
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Permanent in nature
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12
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Allotment Register
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Allotment of Funds Position of each Primary Unit
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Accounts Section
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Permanent in nature
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13
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Bill Register
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Details of Bills being forwarded to Treasury
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Accounts Section
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Permanent in nature
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14
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Advance Register
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Details of Loans and Advances taken by the staff and officer of the Deptt.
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Accounts Section
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Permanent in nature
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15
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Book of Drawal
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Details of Bills submitted to the Treasury
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Accounts Section
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Permanent in nature
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16
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Assembly Question Register
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Assembly Question & Date of Reply
|
OE Section
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Permanent
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17
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Diary Register
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Receipt of Daks
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OE Section (Diarist)
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Permanent
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18
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UOI & UOR Registers
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Receipt/ Return of cases
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OE Section (Diarist)
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Permanent
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19
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RTI Application Receipt Register |
Receipt/ Disposal Information |
OE Section |
Permanent
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20
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RTI Appeal Register |
Receipt/ Disposal Information |
OE Section |
Permanent
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21
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RTI Cash Book Register |
Income & Expenditure |
OE Section |
Permanent
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22
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RTI Money Receipt |
Payment Information |
OE Section |
Permanent
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