MANUAL-3 

Procedure followed in Decision Making Process

[Section 4(1) (b) (iii)]

     All communications are initialed and dated by the Officer receiving them, after having stamped by the office stamp. After the intermediate officers, viz. Joint secretary and Under Secretary have seen the communications they are sent to the Desk Officer/ Section Officer concerned. At this stage of perusal of daks the officers give directions, wherever necessary, as to the line of action which they like office to take . The Desk Officer/ Section Officer then sends the communication to the Diarist with proper classification such as 'A', 'B' & 'C' and after noting on them the names of the Assistant Section Officers to deal with them. The Diarist then enters them in the Diary Register marking on them the diary numbers and send them to the dealing Assistant Section Officers concerned. The initials of the Assistant Section Officers are taken in the appropriate column of the diary as an acknowledgement of receipt of the papers. Then the dealing Assistant Section Officer enters the receipts marked to him in the Log Book and examines the cases and puts up them on the required dates to the Desk Officer/ Section Officer and when no date is mentioned, within three days of the receipt of the cases. The Desk Officer/ Section Officer then improves and amends actions on cases put up to him by Assistant Section Officers and submits them to officers and if Government orders are required, he gives an indication accordingly. The cases are sent by the Desk Officer/ Section Officer direct to the Officers concerned. Cases marked to the Senior Officers are sent to them direct by the Junior Officers concerned. Cases returning from the Senior Officers are seen by the Junior Officers who put them up before their return to office. Cases returning from the Minister go direct to Commissioner­cum-Secretary for information before further action is taken on them. When cases are received back with orders or remarks by the Governor or by the Chief Minister they are at once sent to the Minister in charge for his information.

      The cases to be submitted to Governor/Chief Minister/Minister/Minister of State for approval are indicated in the Orissa Government Rules of Business made under Article 166 of the Constitution of India.