MANUAL-4 Norms for Discharge of Functions
[Section-4 (1) (b) (iv)]
Sl. No.
Activity
Time Frame/Norm
Remarks
1
Receipt and Diary of the letter in central Dak Distribution Section.
Same Day
Is Sent to the concerned Branch Officers.
2
Receipt in the concerned Section.
No time frame
Classification by the Section Officers and earmarking of the same to the Assistant Section Officer to deal with the cases.
3
Diary in the Section
Is handed over to the concerned Dealing Assistant after Diarising.
4
The Assistant Section Officer records the Receipt of the letter in the log-book.
-
5
Submit the case after examining to the Section Officer and record the movement of the file register.
Within 3 Days.
As per the provision outlined in the Orissa Secretariat Instructions, the dealing assistant examines the case and submits the file to the Section Officer within 3 days from the date of the receipt of the letter except in cases where urgency warrants immediate submission of the letter.
6
The Section Officer is required to examine the cases submitted by the Assistant Section Officer in accordance with the existing Rules and Regulations and submit the file with his suggestion to the immediate authority.
Within 7 days
The Section Officer is required to submit the file after examining the case as early as possible and record the movement of the file at his level.
7
The Under Secretary on receipt of the file from the concerned Section Officer should take action either for disposal of the case or for orders of higher authority ass per powers delegated to him.
No Time Frame
The Decision making process initiated at the level of the under Secretary.
8
After receipt of the orders passed if any by the higher authority, the file is transmitted back to the concerned section through the proper channel for compliance of the orders.
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